About Art

GUIDELINES FOR WRITING A SPECIAL PROJECT PROPOSAL, INCLUDING SUBTERRANEAN ROOM
Ratified-December 2002

When writing a proposal please be specific and concise about all pertinent information. Please address the following

1. Describe in detail the type of event

2. What are the exact dates of the project? (subterranean (Sub-T) events should coincide with gallery opening and closing dates)

3. How will the project be funded? Will admission be charged/how much? Will donations be solicited? Or will artist(s) cover entire cost? It should be noted that in the case of multiple artists, the gallery will accept payment for the space and for cleaning deposit from ONE participating artist only, not partial payments from each. It is up to each group to make this arrangement amongst themselves. Note: Payment for the space and $300 refundable deposit is to be paid 15 days prior to the opening date.

4. Who will be allowed to participate? Please note that all participating artists must have a gallery consignment form completed. Who is responsible for making sure this gets done?

5. Is there a public relations plan, press releases, advertising?

6. How much space is required and specifically what will it be used for? Which rooms, walls, pedestals, tables or other gallery resources are needed?

7. Will there be special information or instruction that will need to be provided to gallery sitters?

8. Who will setup, tear down and clean up? Cleanup is to be performed by responsible party or parties after show opening, on the night of the opening. Spot mopping of Sub-T floor is required after opening if any beverages have been served. Please plan your evening accordingly, the gallery will not do this for you.

9. Will the show (event) have other special requirements, such as early registration, call to artists, special fixtures needed, permission to deviate from established gallery policies or hours?

10. Who will provide security?

11. Who will staff your event?

12. Will you be serving alcohol? If so, you must get your own banquet permit.

Remember that access to Sub-T may be limited depending on circumstances related to sitter availability or other business operations, such as life drawing. Shared space requirements may also be specified in the contract. Please add any additional information that you feel may be helpful in the decision making process, and feel free to call the gallery at (206)233-0680 if you have questions.

HOW TO SUBMIT YOUR PROPOSAL

In order to provide the gallery board of directors with a reasonable amount of time to consider your proposal before making a decision at a board meeting, and to help facilitate scheduling of proposals wanting the same space at the same time, please follow these simple steps

1. Please make 12 copies of your proposal

2. Please date, and bring these copies to the gallery at least one week prior to the board meeting at which you would like to have your project considered. Check with gallery for dates of meetings!

3. In the gallery’s bathroom, you will find a mailbox for each of the current board members. Place one sheet in each box. Please do this yourself, don’t give to the sitter. However, please notify the sitter that you have submitted a proposal so that the date can be documented in the sitter’s log .

4. Plan on attending or having a representative at that board meeting to answer questions. After details have been worked out, you will be asked to sign a written contract verifying our mutual commitments.

5. In the event that more than one party wishes to use gallery space, such as the Sub-T, at the same time, preference will be given on the following criteria:

• Was the proposal turned in at least one week prior to the board meeting, and distributed to board members as described above?

• Is the person(s) or their representative who are making the proposal present at the board meeting?

• If all are in attendance, preference will be given to active gallery members, inactive gallery members, and non-members, in that order.

• Finally, between equals, a coin flip will determine.

We kindly ask on all promotional material pertaining to your show that you inlcude our logo. You can load the downloadable graphic in the members section by clicking The Art/Not logo. A new page will load, right click with mouse and select "save Images as..."